Serve The Gathering

Every gathering requires a team of volunteers.

Gathering Roles

View descriptions for each Gathering role.

Before The Gathering

Arrive by 9:15 am

Gathering Setup

  1. Setup (2) rectangle tables for food service
    • Table cloths
    • Sugar/sweetener
    • Small trash bin
    • Cream
    • Space for Coffee & Bagels
  2. Setup communion table
    • Small Bowl for Grape Juice
    • 2 Plates of Crackers/Bread
    • Gluten Free Option w/ label
    • 2 Stacks of Napkins
  3. Setup table decorations
  4. Setup additional chairs if necessary
  5. Setup flag (outside near entrance)

Kids Setup

  1. Take Kids Bins (Toy bin & Supplies) down the hall to the 0-5’s Room
  2. Fill Pitcher of water for Kids and bring down the hall
  3. Arrange the Room for Kids Min

Arrive by 9:55 am

  1. Bring (40) Water bottles
Connections (Greeter)

Arrive by 9:45 am

  1. Function as greeter
    • Keep an eye out for guests and folks who are new to Soma
    • Initiate conversations and connections with regular Soma Attenders/MC Leaders
  2. Keep an eye on Kids Check-in iPad and assist with Check-in
    • Raise flag if troubleshooting is required
During The Gathering

Arrive by 8:45 am

  1. Setup audio equipment
  2. Run board during rehearsal
  3. Prepare speaker with preferred mic
  4. Manage background music

Arrive by 9:30 am

  1. Verify operation of slides and TV
  2. Prepare slides for the Gathering – use lyrics and order information in Planning Center
  3. Manage changes to slides needed before gathering
  4. Run slides during gathering
Host (Distinctives)
  1. Communicate Soma Distinctives
  2. Giving – “If you would like to give to Soma Detroit visit”
  3. Setup and facilitate story time
  4. Special announcements (as needed)
  1. Provide instruction to guests on how we do communion
  2. Lead the church through communion weaving in the message

How To Serve the Gathering

We expect Soma Members to serve in our gatherings. Members will be assigned roles for approval before gatherings.

To manage Gathering responsibilities, we use Services by Planning Center. We also use Check-ins by Planner Center for for checking children in to their classes. Sign in to your Planning Center account to view assigned responsibilities or view the signup sheet to volunteer for upcoming Gathering roles.

For easier mobile access, download the Services app for iPhone or Android.